PM02 — Meeting Agenda Builder

Draft auto-saved to browser —

READY — Before the Meeting

Roles & Responsibilities Expectations & Engagement Agenda & Alignment Define Purpose & Outcomes Your Logistics

REACH — During the Meeting

Review & Open Explore (structured discussion) Assess (options vs. criteria) Conclude (decisions & ownership) Highlight & Close

RAP — After the Meeting

Retrospect (what worked / improve) Assign (ownership & next steps) Progress Track (check-in rhythm)

Meeting Title / Topic

Meeting Type

Date

Start Time

End Time

Facilitator

Note-Taker

Attendees (comma-separated; auto-populates owner dropdowns)

Materials / References (one per line)

Purpose & Desired Outcomes

Meeting Rules (toggle to include in printed agenda)

Timeboxed — each agenda item has a fixed duration; items move to parking lot if time expires Decisions recorded — each motion includes who moved, who seconded, and vote tally (if applicable) One speaker at a time — questions held until clarification round Parking lot enforced — off-topic items deferred for later discussion Action items captured — owner and due date assigned before item closes Psychological safety — all voices contribute meaningfully; open communication expected

Total Agenda Time 0 min

Meeting Duration —

Buffer Remaining —

#	Topic	Type	Owner	Min	Start	End	Materials	Notes	Decision?	Del

Capture open items from previous meetings or assign new ones during this session.

Next Check-in Date

Check-in Rhythm

Off-topic or deferred items raised during the meeting. Quick-add to keep discussion on track.

Export B&W Generates a print-ready agenda with write-in space for notes and decisions