PMI Alaska Chapter — Event Preparation Guide
Monthly Professional Development Event Planning Tool
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Complete Phase 1 to assess event readiness
Phase 1 progress: 0 of 0 items confirmed
Phase 1 — Event Profile & Risk Review
Phase 2 — Execution Checklist
01
Event Information
▼
Event Name / Title
Event Date
Expected Attendance
Start Time
End Time
Venue Name
Venue Address
Event Format
In-Person Only
Virtual Only
Hybrid (In-Person & Virtual)
02
Speaker Status
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Current Speaker Status
Confirmed — Signed Agreement
Confirmed — Verbal Only
Tentatively Identified
No Speaker Identified
Speaker Name
Topic / Presentation Title
Speaker AV Needs
Projector / Screen
Microphone
Lapel Mic
Clicker / Pointer
Whiteboard
None Required
Speaker travel or accommodation required
PDU Category
Technical
Leadership
Strategic / Business
Combination
Technical PDUs
Leadership PDUs
Strategic PDUs
No speaker identified. Hard stop unless event is a workshop or networking event that does not require a speaker.
Acknowledge: this event does not require a speaker
03
Venue & Logistics
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Venue Setup Layout
Theater Style
Classroom Style
Rounds
Reception / Standing
U-Shape
Custom
04
Food & Beverage
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Food or beverages will be served at this event
Alcohol will be served
Confirm venue permits alcohol service. Designate a board member as point of contact for responsible service.
Estimated Food & Beverage Cost ($)
Toggle above if food or beverages will be served.
05
Registration & Communications
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Current Registration Count
Registration Deadline
06
Budget & Finance
[VP Finance]
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Estimated Total Event Cost ($)
Projected Registration Revenue ($)
This event has a sponsor
Sponsor Name
Confirmed Contribution ($)
Sponsor listed — confirm contribution is finalized before event.
07
Volunteers & Board Assignments
▼
Board Member Name Pool — Edit as Needed
+ Add
Role
Assigned To
Status
08
Day-of Contingencies
▼
▶ Phase 1 Readiness Status
Go to Phase 2 — Execution Checklist →
Overall Completion
0%
▶ Mission Summary
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